NFIP Address Discrepancy: Difference between revisions

Revision as of 16:30, 16 January 2025

Miscalculation of Effective Dates is the most common type of error committed in NFIP Underwriting, but Address Discrepancies come a close second.

USPS Lookup

USPS Zip Code Lookup

This utility is found in the upper left toolbar on the United States Postal Service (USPS) website.

Select "Quick Tools"
From the dropdown menu, choose "Look Up a ZIP Code"

There are different options within this site to use depending on what you are resolving.

NETR Online

NETROnline

NETR Online catalogs all the online public records libraries across the country by county. Most legal documents can be found here, including real property deeds and taxation records.

Find the "Public Records" link at the top of the page.

The next page shows a variety of search methods.

You may either use the map to click in the state you need to search, or
You can select the state name from the drop-down menu, or
You may need to click the "View More" options; these list the states in alphabetical order.
After locating the correct state, choose the county name from one of two locations.
After choosing the county, the next page shows a list of different departments. These must be searched to find the address information you need.

Identifying Discrepancies

Address 1	Address 2	Potential Discrepancy
123 Main	123 Main St	No discrepancy. Suffix differences do not change the location.
123 5th St	123 5th	No discrepancy. Missing or additional suffixes are considered the same location.
123 N Main	123 S Main	Requires resolution. Different directional prefixes may represent different buildings.
123 Main N	123 N Main	No discrepancy. Rearranged directional indicators are considered the same location.
123 W 5th Street	123 5th St W	No discrepancy. Rearranged suffixes or directional indicators do not change the location.
123 W 5th Suite #1	123 W 5th Apt #1	No discrepancy. "Suite" and "Apt" are interchangeable labels for the same address.
123 W 5th Ave Unit 30	123 W 5th Ave Unit 3	Requires resolution. Confirm if the insured moved locations or if the policy was always intended for Unit 30.

Notes for Resolution

If the discrepancy reflects a **change in location**, this may result in a new policy being written.
If the discrepancy is a **correction to existing information**, update the Policy Record to reflect the correct details.

Appropriate Use

Use USPS for city and ZIP code verification
Use Public Records for all else

This page may need to be edited based on suggestions or concerns. Read more in the Discussion page.

@@ Line 25: / Line 25: @@
 == Identifying Discrepancies ==
-If the address in the documentation is different from what is in the [[Policy Record]].  Ask yourself if this discrepancy would appear to change the location of the structure.
+{| class="wikitable"
-** Addresses where the suffix is      shown on one item and not the other may be considered the same
+! Address 1 !! Address 2 !! Potential Discrepancy
-*** 123 Main vs 123 Main St =       same location
+|-
-*** 123 5<sup>th</sup> St vs 123 5<sup>th =</sup> same location
+| 123 Main || 123 Main St || No discrepancy. Suffix differences do not change the location.
-** Addresses with a change to      direction may need to be resolved
+|-
-*** 123 N Main vs 123 S Main =       Resolution because both could be good address but not the same building
+| 123 5th St || 123 5th || No discrepancy. Missing or additional suffixes are considered the same location.
-*** 123 Main N vs 123 N Main =       Same location
+|-
-*** 123 W 5<sup>th</sup> Street vs 123 5<sup>th</sup> St W = Same location
+| 123 N Main || 123 S Main || Requires resolution. Different directional prefixes may represent different buildings.
-*** 123 W 5<sup>th</sup> Suite #1 vs 123 W 5<sup>th</sup> Apt#1
+|-
-*** 123       W 5<sup>th</sup> Ave Unit 30 vs 123 W 5<sup>th</sup> Ave Unit 3 = Resolution was the policy always       supposed to be Unit 30 or did they relocate from Unit 30 to Unit 3?       Change or Correction, change would result in a new policy being written.
+| 123 Main N || 123 N Main || No discrepancy. Rearranged directional indicators are considered the same location.
+|-
+| 123 W 5th Street || 123 5th St W || No discrepancy. Rearranged suffixes or directional indicators do not change the location.
+|-
+| 123 W 5th Suite #1 || 123 W 5th Apt #1 || No discrepancy. "Suite" and "Apt" are interchangeable labels for the same address.
+|-
+| 123 W 5th Ave Unit 30 || 123 W 5th Ave Unit 3 || Requires resolution. Confirm if the insured moved locations or if the policy was always intended for Unit 30.
+|}
+== Notes for Resolution ==
+* If the discrepancy reflects a **change in location**, this may result in a new policy being written.
+* If the discrepancy is a **correction to existing information**, update the Policy Record to reflect the correct details.
 == Appropriate Use ==