Submit Policy Assignment

Policy Guide

Standard Flood Insurance Policy

Applications

Equinox Procedure
Waiting Periods : Occupancy Foundations : Discounts

New Business

Elevation Certificates
Primary Residence
BRCV : Venting : Condos

Renewals

Equinox Procedure
Billing Changes

Changes

Equinox Procedures
Mortgagee : Insured
Transfer of Ownership
Coverage Limits

Cancellations

Equinox Procedure
Request Forms : Signatures
Reasons : Documents

This Equinox Procedure is for Agents. Find a complete list here.

This page outlines the steps an agent will follow in the Equinox system to assign an NFIP policy to a new policyholder or agent of record.

Overview

• A policy assignment transfers the insurable interest of an NFIP policy from one policyholder to another.
• This process may also include assigning or changing the agent of record on the policy.
• Required documentation must be completed and available before submitting the assignment.

Steps to Submit Policy Assignment

1. Log in to the Equinox system and locate the policy to be assigned.
   1. Use the search bar to find the policy by number, address, or current policyholder name.
   2. Confirm that the policy is eligible for assignment (e.g., active or recently expired status).
2. Select the Assignment tab or menu option for the policy.
3. Click the Submit Policy Assignment button to begin the process.
   1. If the button is not visible, verify that the policy meets eligibility requirements.
4. Enter the details for the new policyholder:
   1. Policyholder Name: Full legal name of the new policyholder.
   2. Contact Information: Email, phone number, and mailing address.
   3. Effective Date of Assignment: Ensure the date reflects when the assignment takes effect.
5. Attach required documentation:
   1. Proof of Transfer: Legal documents showing transfer of insurable interest (e.g., deed, closing documents).
   2. Signed Assignment Form: Completed and signed by the current and new policyholders.
6. Review the information and attached documents for accuracy.
7. Submit the policy assignment.
   1. A confirmation message will appear with an assignment reference number.
   2. Notify the new policyholder and agent of record (if applicable).

Common Issues

• Missing or incomplete documentation.
  • Ensure the proof of transfer and assignment form are valid and fully executed.
• Assignment effective date conflicts.
  • Verify the effective date aligns with policy terms and NFIP guidelines.
• Policy status errors.
  • Confirm the policy's eligibility before submission.

Additional Resources

• Policy Assignment Documentation Requirements
• Eligibility for Policy Assignment
• How to Correct Errors in Submitted Assignments

This page is a rough draft and will need more work before it's finalized.